Chart of accounts

The chart of accounts is the filing system for your books. Every journal entry line lands in exactly one account, and every report figure in Corbica is built by summing those lines — the general ledger is the source of truth, so how your chart is organized is how your reports read. Find it on the Accounting page under the Chart of Accounts tab (alongside General Ledger and Rent Roll). Viewing needs accounting.view; adding, editing, deactivating, or deleting accounts needs accounting.manage.

The default chart

Every organization starts with a numbered chart following the standard convention:

• 1000s — Assets: Cash, Accounts Receivable, Undeposited Funds, Security Deposits Held, Rental Property, Accumulated Depreciation
• 2000s — Liabilities: Accounts Payable, Security Deposits Liability, Due to Owners, Mortgage Payable
• 3000s — Equity: Owner's Equity, Retained Earnings
• 4000s — Income: Rent Income, Late Fees, Application Fees, Pet Fee, Utility Income, Other Income, and more
• 5000s–7000s — Expenses: property operating expenses (Maintenance, Insurance, Taxes, Utilities…) in the 5000s, company-level overhead (Office Rent, Software & Subscriptions, Payroll & Wages…) in the 6000s–7000s

Default accounts are marked as system accounts — you can rename or deactivate them, but not delete them, because built-in workflows (deposits, disposals, owner distributions) post to them by code or name.

Reading the page

Accounts are grouped into five collapsible sections — Assets, Liabilities, Equity, Income, Expenses — each with a running total. Balance-sheet accounts (assets, liabilities, equity) show their cumulative balance; income and expense accounts show current-year activity, flagged YTD. Each row also shows its cash-flow classification (Operating / Investing / Financing), an entry count, and markers for CAM-eligible expense accounts and trust-held liability accounts.

Adding and retiring accounts

Add Account creates a new account with a code, name, type, and optional subtype. Prefer Deactivate over delete when an account is no longer needed: deactivating hides it from pickers and the default view (toggle Show Inactive to see them) while preserving its history. Delete only works on non-system accounts with zero transactions — anything with history must be deactivated instead. Checkboxes let you deactivate, activate, or delete in bulk.

Journal entries

The General Ledger tab is where you browse and search the entries themselves, filtered by account, property, or date. With accounting.manage you can post a manual New Journal Entry — a set of debit and credit lines that must balance before it posts.

Debits and credits, in plain English

Every entry has debits on one side and credits on the other, and they always total the same. Which side increases an account depends on its type:

• Assets and Expenses grow with debits. Rent hitting your bank account debits Cash; paying a plumber debits Maintenance.
• Liabilities, Equity, and Income grow with credits. That same rent payment credits Rent Income; entering a vendor bill credits Accounts Payable.

So a typical rent receipt is debit Cash, credit Rent Income, and a repair paid from checking is debit Maintenance, credit Cash. You rarely need to write these by hand — payments, bills, bank feed matching, and mortgage postings all generate balanced entries for you — but reading them this way makes the General Ledger tab, and every report built from it, make sense.